Track Changes and Comments in Word 2007

When multiple users work with the same document(s), Tracking Features in Office can be a valuable feature.

With Track Changes you can:

• Use Track Changes when you want to mark up documents with revisions.
• Review tracked changes, and accept or reject them.
• Insert, view, edit, and delete comments.
• Review documents to ensure that no unwanted revisions or comments remain in the distributed documents.

How to use Tracking in Word 2007

The default in Word is to display deletions and comments in balloons in the margins of the document. However, you can change the display to show comments inline and all deletions with strikethroughs instead of inside balloons.

1. On the Review tab, in the Tracking group, click Balloons.

    

2. Click Show all revisions inline to show deletions with strikethroughs and comments inline.

1. On the Review tab, in the Tracking group, click the arrow next to Show Markup.

   

2. Do one of the following:
   • Select the type of change that you want to display.

      Note    Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically appears each time the document is opened by you or a reviewer.

   • Point to Reviewers, and then click to clear all check boxes except the ones next to the names of the reviewers whose changes and comments you want to show.

      Note    To select or clear all check boxes for all reviewers in the list, click All Reviewers.

You can use the Display for Review list, in the Tracking group, to view a document at various stages of the edit process. Each of the four options in the list provides a different view of the document. Final Showing Markup is the default when you open any document.

• Final Showing Markup  This view displays the final document with all tracked changes and comments showing. This is the default view for all documents opened in Word.
• Final  This view displays the document with all changes incorporated into the text and without tracked changes showing. However, any tracked changes or comments that have not been accepted, rejected, or deleted remain in the document.
• Original Showing Markup  This view displays the original text with tracked changes and comments.
• Original  This view displays the original document without tracked changes and comments showing. However, any tracked changes or comments in the document that have not been accepted, rejected, or deleted remain in the document.

An editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. This procedure gives an editor or reviewer the opportunity to see how the document will look with the changes.

• On the Review tab, in the Display for Review box in the Tracking group, click Final Showing Markup.

 Note    If you want to see comments and tracked changes in balloons, you must be in Print Layout view or Web Layout view.

Hiding changes does not remove changes from the document. You must use the Accept and Reject commands in the Changes group to remove markup from your document.

1. Click the Microsoft Office Button , and then click Print.
2. In the Print what box, click Document (instead of Document showing markup).